top of page

Streamlining Historical Patient Data Retrieval with RPA

Client Background

The large urban hospital, serving a diverse patient population, faced challenges in efficiently retrieving historical patient data from multiple electronic health record (EHR) systems. The manual process was time-consuming and error-prone, hindering staff productivity and data accuracy.


The diverse electronic health record (EHR) systems utilized by the large urban hospital made retrieving historical patient data a complicated task. Manual searching and consolidation across various platforms resulted in inefficiencies, increased error rates, and hindered the hospital's ability to provide optimal patient care.

MicrosoftTeams-image (2).png

Reach out to us!

Let’s bring your ideas to life


To address this critical issue, the hospital implemented a cutting-edge Robotic Process Automation (RPA) system. RPA bots were meticulously programmed to perform the following tasks:

  • Automated Data Retrieval: The RPA bots were configured to log into various EHR systems securely, employing encrypted authentication protocols.

  • Data Aggregation and Standardization: These bots systematically searched and retrieved patient records using specific identifiers and parameters. The collected data was then consolidated into a unified, standardized format, streamlining the information for easy access and analysis.

  • Error Mitigation: The RPA system was designed to cross-verify and validate the retrieved data, significantly reducing the chances of errors and inconsistencies that were prevalent in manual data consolidation.



The implementation of the RPA solution yielded substantial benefits for the hospital:

  • Time Savings: The RPA system drastically reduced the time required to fetch historical patient data by an impressive 85%. What previously took hours or days was now accomplished in a fraction of the time.

  • Error Reduction: The error rates in data retrieval plummeted to nearly zero, markedly enhancing the accuracy and reliability of patient records.

  • Efficiency and Staff Productivity: Personnel who were previously dedicated to laborious manual data retrieval now redirected their focus to more critical and value-driven tasks, significantly enhancing overall patient care and service quality.

  • Cost Reduction: The hospital realized a considerable annual cost-saving of approximately $50,000 in labor expenses, as the RPA system alleviated the need for extensive manual data retrieval efforts.

bottom of page