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Revolutionizing Appointment Scheduling with RPA-Driven Chatbot

Client Background

An outpatient clinic struggled with a challenging appointment scheduling process, leading to extended wait times for patients on the phone and frequent scheduling errors. The challenges disrupted patient care and strained staff resources.


The outpatient clinic, grappling with prolonged phone wait times and frequent appointment scheduling errors, sought a solution to enhance patient experience, reduce errors, boost staff productivity, and ultimately increase revenu

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RPA Solution

In response to these challenges, the clinic implemented a cutting-edge solution by integrating Robotic Process Automation (RPA) in the form of a chatbot on their website. The chatbot was designed to execute various tasks:

  • Patient Queries: The chatbot efficiently handled common patient inquiries, providing information on services offered, physician availability, and other frequently asked questions.

  • Appointment Scheduling: Integrated with the clinic's scheduling system, the RPA-driven chatbot allowed patients to check available appointment slots and directly schedule appointments at their convenience.