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Enhancing Customer Service Efficiency through Email Automation

Client Background

Our client, a large cap manufacturing company specializing in the production of industrial machinery and equipment with a global customer base faced a surge in customer inquiries and order status requests via email, leading to inefficiencies in manual email handling and subsequent customer dissatisfaction.


The company grappled with a surge in customer inquiries and order status requests flooding their email channels. Manual handling of emails proved inefficient, resulting in delayed responses and diminished customer satisfaction.

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In response to the challenge, we implemented an email automation solution powered by Robotic Process Automation (RPA). The RPA bots were programmed to classify incoming emails, employing machine learning algorithms to categorize them based on their content.

For routine and frequently asked questions, the bots autonomously generated and sent appropriate, pre-defined responses. In instances where inquiries were more complex, the emails were routed to human agents for personalized and detailed responses.



The implementation of the email automation solution led to transformative outcomes for the manufacturing company:

  • Response Time: The response time to customer inquiries drastically reduced from an average of 24 hours to less than 2 hours. This monumental decrease significantly improved the company's responsiveness and customer service efficiency.

  • Customer Satisfaction: Customer satisfaction scores soared by 20%. The faster and more accurate responses contributed to heightened customer satisfaction, reflecting positively on the company's image and customer retention.

  • Efficiency: The productivity of the customer service team improved by a staggering 40%. With automated responses handling routine queries, the team could redirect their focus to more complex and critical customer issues, enhancing overall service quality.

  • Cost Savings: The company experienced a substantial 30% reduction in customer service labor costs. The automation solution allowed the team to handle a larger volume of inquiries with fewer resources, resulting in significant cost savings.

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