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Automating SAP Inventory Data Extraction with RPA (UiPath) for an American Multinational Luxury Fashion Holding Company

Company Background

Our client is an American multinational luxury fashion holding company, renowned for its iconic brands and timeless style. With a relentless commitment to innovation, they sought to enhance their inventory management process by harnessing the power of Robotic Process Automation (RPA) through UiPath.


In the world of luxury fashion, our client faced a formidable challenge - optimizing their inventory control process. The challenge was not merely about automating routine tasks; it was about streamlining the inventory data export process from their SAP application. This process involved dealing with an intricate set of data, intricate SKU management, and constantly evolving fashion collections. The challenge was specific:

  • Manual Data Extraction: The inventory control team had been manually extracting critical inventory data from their SAP application, leading to errors, delays, and inefficiencies.

  • Complex SKU Management: Managing a vast array of unique product variants and SKUs required precision and accuracy, which manual processes often struggled to maintain.

  • Real-time Updates: The luxury fashion industry operates in real time. Delays in data extraction and updates could result in mismanagement of inventory, leading to losses and missed sales opportunities.

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Our Solution

To address this intricate challenge, our team implemented a comprehensive RPA solution leveraging UiPath, tailored to the specific needs of our client:

  • Automated Data Extraction: We designed and deployed a custom RPA bot that seamlessly extracted inventory data from the SAP application. This bot ran at defined intervals, ensuring that the data was always up-to-date.

  • Error Reduction: The RPA solution significantly reduced data entry errors, eliminating the need for manual cross-checks and corrections.

  • Real-time Inventory Updates: The automated process allowed for real-time inventory updates, enabling the company to make informed decisions and prevent stockouts or overstock situations.

  • SKU Management: Our RPA solution included an intelligent SKU management system that not only handled the existing SKUs but also adapted to new product additions and collections effortlessly.



The adoption of RPA for inventory control yielded significant outcomes for the luxury fashion holding company:

  • Error Reduction: Data entry errors reduced by 95%, resulting in more accurate inventory records and improved financial planning.

  • Efficiency Gains: The RPA solution saved approximately 200 man-hours per month, which could now be redirected towards strategic inventory management tasks.

  • Real-time Inventory Visibility: The company achieved real-time visibility into their inventory, leading to better stock management and preventing costly stockouts or overstock scenarios.

  • Cost Savings: Costly manual data extraction processes were eliminated, resulting in a 30% reduction in operational costs.

  • Enhanced Decision-Making: With reliable, up-to-date inventory data, the company could make more informed decisions about product launches, sales, and marketing strategies.

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